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Taupō Waters - Event 

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Taupō Waters Event Licence


Why do I need to apply to hold an event on lake Taupō?

In July 2021, the High Court issued a declaratory judgment which confirmed the property rights of Ngāti Tūwharetoa including the ability to require event operators to obtain from the Tūwharetoa Māori Trust Board, rights to occupy or use parts of Lake Taupō and surrounding tributaries. Your operation must be consistent with the principles laid out in the policies.

If you wish to run or hold an event on Taupō Waters, you will need to complete an Event Application Form.

You can download the form below, or collect one from our Turangi Office (Town Centre, Turangi) or Taupō Office (81 Horomatangi Street, Taupō) during business hours.
Completed application forms can be returned to:
Email: permissions@tuwharetoa.co.nz
Post: PO Box 87, Turangi 3353
Drop off: Turangi Office (Town Centre, Turangi) or Taupō Office (81 Horomatangi Street, Taupō)

Please submit your application at least 4-6 weeks prior to the proposed date of the event. If you have an enquiry - please email permissions@tuwharetoa.co.nz.

Preparing your application:

Before you lodge an application to hold an event, please make sure you've read the relevant environmental and cultural protocols.

What do I need?

The following supporting documentation must be submitted with your application.

  • Location information
    • Aerial Map of Operation (refer to Taupō District Council free map system - Mapi) - a map is required if this is a joint lake and land based operation
  • Regulatory Compliance
    • Harbourmaster approval
    • Maritime NZ Certificate
    • District or Regional Council Approval
  • Health and Safety Plan
  • Public Liability Insurance
  • Cultural impact assessment
  • Environmental impact assessment

You must also hold all other consents, certification, statutory approvals, concessions or licences necessary to ensure that the commercial activity can be lawfully undertaken or maintained on Taupō Waters before applying for a licence.

What are the timeframes?

We will endeavour to process your application, within the following timeframes from the date we receive all the required information from you:

  • Standard application - 15 working days from the date all information required has been provided.
  • Complex application - 30 working days from the date all information required has been provided.

Applicant Details














Organisation Details















Organisation Contact Details





Activity/Event Contact





Activity/Event Details



Previous events but not limited to: Waka Ama Race, Across the Lake swim, Powerboat race, Fishing Competition, Ironman swim or Jetski race. 





How many activity/event assisting to run this event.


Please upload your site plan showing location and area/s used for your activity/event.

Please upload an aerial photograph showing the location/s and area/s of your activitiy/event.

For example, an event poster





For example, marker buoys, safety boats & patrol boats etc.









Yes No




Concession Flag - Alcohol

Concession Flag - Amplified Sound Equipment

Concession Flag - Firework/Pyrotechnic Usage

Concession Flag - Food & Beverage

Concession Flag - Hazardous Material Usage

Concession Flag - Launch Facilities Required

Concession Flag - Moorings & Markers Required

Concession Flag - Parking Required

Concession Flag - Re-fuelling Facilities Required

Concession Flag - Toilet Facilities Required

Concession Flag - Commercial

Area of Operation


Please describe the area of operation for all activities/operations, including their locations and aerial maps below

Please only specify locations and maps within Taupō Waters

Search or define a location

Latitude

Longitude


You can create aerial maps using the Taupō District MAPI Software

Fleet Information


Vessels

Please exclude any equipment hire












Aircraft





Activity/Event Financial Details


What information will I need to provide?

Provide a list of entry fees you have available. Individual = $20, Team = $40, Early bird = $15ea etc.

A wash up after the event to collect actual numbers may be required.


  1. Name/Type *
  2. Headcount *
  3. Price incl GST *
  4. Estimated Qty
  5. Participants
  6. Total
E.g. Adult, Child, Family, Early Bird, Individual, Group, Team etc
The estimated number of sales for this fee


What information will I need to provide?

Provide a list of contributions (Financial, Volunteer or Products/Material) received to support your event. Example: Name: Tuwharetoa Maori Trust Board Contribution: Financial Amount: $1,000


  1. Name *
  2. Contribution *
  3. Amount *

Regulatory Compliance

In addition to the Tūwharetoa Māori Trust Board granting permission:








Health and Safety

Please provide your health and safety plan below, in accordance with the Health and Safety at Work Act 2015 and the Health and Safety at Work (Adventure Activities) Regulations 2016. You can find more information about Adventure Activities on the Work Safe website.

Please note:
The Tūwharetoa Māori Trust Board is not the responsible agency for assessing if your health and safety plan adequately manages the risk for your participants and support staff/volunteers. The Tūwharetoa Māori Trust Board will not assess whether you have met your Health and Safety Act obligations. This includes adequacy of rescue plans, first aid requirements, participant experience, training or safety equipment.




Public Liability Insurance






Environmental Impact Assessment

This information is an integral part of each application and helps us to understand the potential environmental impacts and determine whether a licence can be granted and if so, whether conditions and monitoring may be required.


What information will I need to provide?

Using the form below please describe in detail the environmental effects of your activity/event. We may impose conditions in the licence to remove and/or mitigate adverse effects.

  • Identify the activities and locations with potential environmental effects, both positive and adverse.
  • Describe any measures to avoid, remedy or mitigate adverse effects.
  • Identify any alternative locations, times or designs that would mitigate the adverse effects.
  • Prescribe a programme to monitor any ongoing effects.

You can find more information about environmental impacts in the Environmental Protocols For Lake Taupō, these can include, but are not limited to; Creatures/Animals, Damages, Hazardous Substances, Noise Polution, Temporary Structures and Waste.

Please describe

  1. Description *
  2. Location *
  3. Potential effects of your activity *
  4. Methods to remedy, mitigate or avoid adverse effects
  5. Monitoring
E.g. Excessive noise levels
E.g. Lake Taupo
E.g. Disturbance to other recreational users

Cultural Impact Assessment

This information is an integral part of each application and helps us to understand the potential cultural impacts and determine whether a licence can be granted and if so, whether conditions and monitoring may be required.

We may impose conditions in the licence to ensure that the activity/event does not have an adverse effect on matters or sites of cultural significance.

Policies

  • Your activity/event will not land on Motutaikō Island or Motutere Point.
  • Your activity/event, without approval, will not use any intellectual property of Ngāti Tūwharetoa and not represent any traditional or cultural stories or information of Ngāti Tūwharetoa.
  • Your activity/event will abide by any rāhui (temporary restriction of operation) that is imposed by us on Taupō Waters.


Applicant Declaration

The applicant declares the information contained within this application is complete and accurate.

The applicant understands if any information contained within this application is incomplete or inaccurate, the processing of the application may be delayed, or could be rejected. If the application is delayed, further information may be requested at the expense of the applicant. The applicant accepts delays in processing may arise out of any inadequacies in the information provided in support of the application.

The applicant acknowledges the Tūwharetoa Māori Trust Board has the discretion to withdraw approval for any activity or event if the information provided in this application is found to be deliberately misleading.

The applicant understands an application fee is payable and a usage fee may also apply (see schedule of fees). The fees will be determined after the application is assessed and an invoice issued to the applicant.


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Taupō Waters - Event