Each of the Trusts operates for the benefit of the members of Ngāti Tūwharetoa, although the membership of each Trust differs slightly. Each Trust is obliged to maintain a register of members. The Trusts have agreed to work together to maintain and update their respective registers of members.
You are, or have applied to become, a registered member of one or more of the Trusts. Your personal information will be used by each Trust for which you are a registered member. You may be or become a registered member of some, but not all, of the Trusts. Although your personal information may be available to all of the Trusts, it will only be used by those Trusts for which you are a registered member.
The Trusts are committed to protecting your privacy, and all personal information that you supply will be treated in accordance with the Privacy Act 1993 ("Privacy Act").
The Trusts may use automated tools, methods, and systems to collect certain information about you automatically when you use any of their websites ("Websites"). When you use any of the Websites, the Trust(s) may collect personal information about you, including:
Your personal information may be used for statistical purposes, to allow the Trust(s) to review and improve online services to you.
You may decide not to provide your personal information to us. However, if you do not provide your personal information (or if you provide incorrect personal information), we may be unable to provide you with the information or services you require.
The Trusts may also retain and store all personal information in electronic format, including in cloud-based or remotely located servers.
The Trusts will ensure that the personal information that you provide them is protected, by such security safeguards as it is reasonable in the circumstances to take, against loss, access, use, modification, disclosure (except with our authority), and other misuse.
If it is necessary for your personal information to be given to a person in connection with the provision of services you have authorised or requested, the Trusts will do everything reasonable within their powers to prevent the unauthorised use or unauthorised disclosure of the information by that person.
The personal information collected will be used to register you as a member of the Trust(s), to provide services you have authorised or requested, and (with your permission) keep you updated and informed about important matters. The Trusts may also use your personal information to:
The Trusts will not otherwise disclose your personal information except:
With your consent, the Trusts may supply you with further information concerning goods and services that the Trusts consider may be of interest to you.
Personal information used and disclosed under this section will be used and disclosed only in aggregate form. The recipients of such information may retain and use that aggregate information for operational, financial, and planning purposes, including:
Where your personal information is held in such a way that it can readily be identified and retrieved, you are entitled to request access to that information or to obtain our confirmation of whether or not a Trust holds that personal information. You may also request access to, or correction of, your personal information that may be held.
Where you have requested or authorised a Trust to send you messages (for example, newsletters, alerts, confirmations, and information concerning goods and services which may be of interest to you) you can request that the Trust stop sending you any or all of those messages by taking any one of the following steps:
Once the Trust has received your request it will, as soon as is practicable, comply with that request.